August 7, 2006

To: Staff and Faculty
From: The Pioneer One-Card Office
Subject: Proximity Capable Pioneer One-Card

Image Attached: Example of Proximity Capable One-Card (JPG)

As was communicated in a recent memo from the Office of Safety and Security, proximity locks are being installed over the next few months on most academic and administrative building external doors. A proximity lock is opened by holding an identification card (the Grinnell College Pioneer One-Card) near or up to a small box mounted near the entry door(s).

To properly work, the Pioneer One-Card must have proximity capabilities and the cardholder must have been granted off hours access to the building. Over the past few years, only faculty and staff in specific departments were issued a Pioneer One-Card with proximity capability.

The Pioneer One-Card you are currently carrying may or may not allow you to access buildings during hours outside of the normal work day. To determine whether or not your current Pioneer One-Card has proximity capabilities, turn your card over to the back side and check for a multi-digit code in the lower right corner of the card (see image at right).

If a number appears in the lower right corner of your card, you currently hold a proximity capable card. You do not need to obtain a new Pioneer One-Card, although you are welcome to visit the One-Card Office to have a new photo taken for the Online Campus Directory.

If a number does not appear in the lower right corner of your card, it does not have proximity capabilities. You will need to follow the steps below to ensure that you are able to enter campus buildings in the future:

1. Call the Pioneer One-Card Office at ext. 3661 to schedule an appointment for a new Pioneer One-Card. (The Pioneer One-Card and Dining Office is located on the second floor of the Joe Rosenfield ’25 Center. Since the building is still under construction, please enter the building through the East door located near the loading docks and follow the stairs to the second floor.)

2. You must bring your current Pioneer One-Card to your appointment. Your photograph will need to be updated and a new card with proximity capabilities will be issued to you at that time.

Once you have determined whether or not your card has proximity capabilities and you hold a proximity capable card, contact your building coordinator to review your individual building entry access. A list of building coordinators was attached to the memo from the Office of Campus Safety and Security.

The building coordinator is responsible for communicating your request to the appropriate executive administrator for approval or denial and pass approvals on to Campus Safety and Security. Proximity access will be entered into the system by a security staff member which will then enable you to enter academic and administrative buildings during off hours, if approved. Thank you for your cooperation.