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Home Use of Office through the Microsoft Campus Agreement
(Replaces the MSCA Work-at-home Program)
The College continues to maintain its Campus Agreement with Microsoft Corporation, a volume licensing agreement that permits distribution of certain software to college-owned computers. A provision of the Campus Agreement allows certain employees of the College to install software on personally-owned computers through the Microsoft Home Use Program (HUP). The information provided on this page is intended to help faculty and staff members at the College understand the HUP.
If you are currently a faculty or staff member employed by Grinnell College and you are interested in use of Microsoft Office at home, you should read this entire web page.
Can I use Microsoft Office on my home computer?
Yes, it is possible to install one copy of Microsoft Office licensed through the Home Use Program on your own desktop or laptop computer. However, the following conditions must be met to qualify for HUP.
- * You must be a member of the college faculty or staff. (Some workers such as the Facilities Management trades and custodial staff and the Dining Services cafeteria and kitchen staff, retired faculty and staff, and visiting faculty are not eligible for software through the HUP.)
- * You must be a primary user of a PC or Macintosh on campus.
- * You can order only one Office license through the HUP.
- * You must remove immediately the HUP software if the college's agreement with Microsoft is terminated or your employment at the College ends.
I have both a Macintosh and a PC in my office and at home. Can I install Office on both of my home computers?
No. Eligible faculty and staff are permitted only one order per product.
I share the computer I use at work with another person. Do I qualify?
Assuming you meet the other conditions of the program, the answer is it depends. To qualify for a Home Use Program license, you must be the primary user of the at-work computer that you share. If you use the at-work computer more than the other person(s) with whom you share the computer, you could be eligible to participate in HUP.
If I install Office through the HUP license, how long can I keep the software?
How long the software is available for your use depends upon two sets of circumstances. First, the Home Use Program license is valid only as long as the College maintains its Microsoft Campus Agreement with the software assurance provisions. The college's participation in that program will be reviewed annually in November or December. Should the College withdraw from the program, your license to use the software would end. The college's current Campus Agreement runs from January 1, 2008, through December 31, 2008.
The other set of circumstances is whether or not you continue to meet the program requirements. If your situation changes in some way and you no longer meet the requirements, for example, your employment at the College ends, your right to use software through the program would be ended.
In either circumstance -- the College discontinues participation in the program or you no longer meet program requirements -- you would be required to immediately remove the software licensed through the Home Use Program from your home computer and to return the media to ITS.
If I am presently using work-at-home software, must I change to the Home Use Program?
If you are presently enrolled and are using work-at-home software licensed through the previous program, and if you are still satisfied with that software, there is no need to move to the Home Use Program. However, when you move to a newer version of Office through the HUP, or if your eligibility to participate in the program changes, you will then need to uninstall the work-at-home software and return the media to ITS. The provisions of the work-at-home program that applied when you signed-up continue to apply.
Is there a cost to license Microsoft Office through the HUP?
You must purchase the Office DVD for $19.95 plus tax. Payment via credit card is the only option presently available through HUP.
How do I sign-up for the Home Use Program?
Send an email message indicating your interest in signing up for HUP to Mark Miller (millerm@grinnell.edu) in the Office of Information Technology Services.
What information will I need to provide when I sign-up for home use?
To start the order process you will be directed to the Microsoft Home Use Program web site. You will need a valid Grinnell College email address and the college's program code. Mark Miller will provide the link and the program code to eligible faculty and staff members upon request. After you enter the initial authorization information, a secure link will be emailed to your college email account. You can follow the link to continue the order process.
To complete the order you will need to supply your billing and shipping addresses, your phone number, your college email address, and your credit card information. The software DVD will be sent to the shipping address you specify.
I have questions about the Home Use Program license. Who do I contact?
Questions about the local implementation of the Campus Agreement should be directed to a member of your support team, Blue or Green.
Information about the HUP can be found by selecting the "Common Questions" tab at http://hup.microsoft.com.
4/15/08
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